Self-service
IFS/Self-Service™ provides a concept within the Personal Portal framework. Access to relevant parts of employee files lets individuals take responsibility for maintaining information accuracy, which means less work for the HR department. Web-enabled travel expense registration, time reporting, self-assessment, registration for training events, internal job applications, etc. supplement the functionality and further increase the overall effectiveness of ordinary administrative tasks.
Recruitment
IFS/Recruitment™ supports the workflow from the preliminary personnel requisition to the final transfer of data on the hired candidate into the employee files. Based on the requisition, various activities can be coordinated and streamlined, such as internal recruitment, advertisements and labour market days. Job applications can be sorted automatically by using the matching motor, making it easier to arrive at a manageable number of suitable applicants. After recruitment, all information concerning applicants is transferred automatically to the employee register in the HR core, saving a massive amount of work on registration.
Employee Development & Certification
IFS/Employee Development & Certification™ defines the organisation’s requirements and then maps them to the available resources. This is transformed into a recruitment plan, employee development needs, and a listing of outdated or over-represented competencies. This information then forms the basis for the strategic HR processes. Comprehensive support for continuous work with self-assessment, employee development, career planning, and succession analysis completes the human capital management component.
Training Management
IFS/Training Management™ provides comprehensive support for organisations with extensive internal and external training operations. From an internal perspective, the total training requirements are compiled from the individual development programmes and used as input in planning training events. Web interfaces for training registration and mail integration for communicating with participants affect overall performance positively. Training history and competency profiles are automatically updated to the employee files after training has been completed.
Expense Management
IFS/Expense Management™ replaces traditional forms and simplifies reporting. The system contains current regulations, and calculations are done automatically. Travel expense functionality manages per diem expenses, tickets, mileage and allowance as well as other types of costs involved in traveling. Registration and approval are done directly on-screen. Employees who travel frequently can report via the Internet, allowing them to access the system wherever they are located.
Time & Attendance
IFS/Time & Attendance™ handles information on the presence and absence of employees in a company. It also handles authorisations at various levels with complete authorisation control. Times are easily reported, checked and verified in real time. Wage code distribution and the calculation of flexitime overtime, shift premiums, etc., are completely automatic and are checked against central rules. Registration and control are generally done via user-friendly graphics.
Payroll Administration
IFS/Payroll Administration™ is a flexible tool that minimises the amount of manual registration and control, allowing users to freely search for and compile information. From small companies to very large organisations with subsidiaries and thousands of employees, the component manages all payroll procedures. The reporting functionality complies with official accounting requirements, providing reports adapted to the demands of the respective authorities. Although only available for some markets in Europe and Asia, the IFS/Payroll Interface component ensures easy integration with third-party payroll solutions in all markets.
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