IFS launches new document management solution for increased efficiency
IFS has extended its document management solution to help customers improve the efficiency of capturing and managing project and enterprise information. Developed in consultation with a number of IFS customers, the extension features improved document navigation and visualization, enhanced document security and control as well as full integration with all Microsoft Office programs.
As organizations look to take every possible step to gain competitive advantage post-recession, improving the way in which information and data are managed has naturally become a priority for many businesses. The new IFS Document Management solution has been designed to simplify the process and reduce the administrative burden of controlling the mass of documentation associated with large-scale business projects.
By ensuring customer, supplier and contractor documents are retained within a central ERP system, organizations can quickly increase data visibility and improve employee productivity by reducing the time it takes to access the right document for the right workflow at the right time.
PMC Servi, a leading manufacturer of hydraulic systems, is one of the first customers to go live with the IFS Document Management extension. Torgeir Lindtveit, MA Manager at PMC Servi, commented, “We deal with a multitude of customers and suppliers on a daily basis. It’s essential that our document management application can both manage the influx of data associated with each project, as well as reduce the time required to access this information. We now have greater documentation visibility across the organization, which means our staff can quickly retrieve the latest, most up-to-date records and respond more readily when customers and suppliers need them to.”
Featuring improved document visualization, IFS Document Management dynamically handles administrative data ensuring users are only presented with documentation relevant to their current working priorities. Irrelevant data is automatically removed from the document portal view, reducing the time required to find documents to seconds. For the first time, users also benefit from full integration with all Microsoft Office programs. This allows light ERP users to work within their preferred program format and makes it significantly easier to use as documents can be checked into the system directly from Office at the click of a button.
In addition, the enhanced application now offers the ability to apply project-based document security. Many organizations currently store and access internal, customer, contractor and supplier documents over a shared network without a proper security process in place. An added security checkpoint within IFS Document Management now means that internal and external project consultants can be given controlled access to project-specific documents within the system. All data can be connected to the project structure, business objects or a free configurable document folder structure, with revision control, backup, security and full document management functionality.
IFS CEO Alastair Sorbie commented, “We have seen a growing number of businesses taking proactive steps toward streamlining administrative processes to free up valuable resource and improve efficiency. IFS remains committed to developing and improving business applications in line with the requirements of our customers to help make doing business easier, more efficient and more competitive.”
IFS is a public company (OMX STO: IFS) founded in 1983 that develops, supplies, and implements IFS Applications™, a component-based extended ERP suite built on SOA technology. IFS focuses on agile businesses where any of four core processes are strategic: Service & asset management, manufacturing, supply chain and projects. The company has 2,000 customers and is present in more than 50 countries with 2,700 employees in total. Net revenue in 2009 was SKr 2.6 billion.